Kohl's American Cup Non Truck Event Check List

The checklist below outlines key deadlines associated with the activation of the Kohl's American Cup and was designed as an organizational tool for hosting an event. (Contact US Youth Soccer to obtain a copy.)

Execution Manual
• Review entire manual
• Review check list
• Review T-shirt order form
• Review items on the CD located in the manual

• Logos/artwork received (make sure all formats work)
• T-Shirt Order Form
• Collateral Damage Report
• PA Announcements
• Post Event Form
• Kohl's A-Team Information 

• Review shipping details (to return program materials)
• Prepare questions for initial call with US Youth Soccer

First Phone Call
• Initial contact from US Youth Soccer

• Confirm event date 
• Confirm receipt of planning materials
• Confirm event contact information
• Confirm number of participants
• Confirm number of locations and fields
• Go through check list
• Discuss event layout
• Confirm shipping address
  • Will the shipping company need a lift gat
• Discuss materials being shipped to the host organization
• Discuss presence of secondary sponsors at the Kohl's American Cup
• Discuss security for event

12 Weeks before Event
• If applicable, send US Youth Soccer the size and format for the program ad. (Full-page and on the back of the program)

Six Weeks before Event
• Return T-shirt Order Form to US Youth Soccer
• Return Media Form to US Youth Soccer Communications

Two Weeks before Event
• Second phone call with US Youth Soccer to solidify event details/confirm event logistics
• Confirm shipments received from US Youth Soccer (verify all materials were received/not damaged)

• Banners
• Tents
• Kohl's plastic merchandise bags for use as goodie bags at your event
• Kohl's American Cup premium items for each participant
• Participation Certificates
• Discuss procedure for re-packing and returning event materials
• Kohl's gift cards valued at $25 each for use as awards/rewards at your tournament

•  Discuss location of:

• Tents
• Banners

• Follow up on T-Shirt order

Two Days before Event
• Arrange pick-up and shipment of all event materials that need to go back to US Youth Soccer
• US Youth Soccer will send out a press release about event to local media

Post Event (Due no later than 10 days after the event)
• Send the Kohl's American Cup Post Event Report to US Youth Soccer.  Should include the following:

• Event photographs (digital or mail a photo CD)
• Provide feedback on the event
• Samples of any event collateral (medals, t-shirts, programs, etc.)