Kohl's American Cup Soccer Experience Vehicle Event Check List

The checklist below outlines key deadlines associated with the activation of the Kohl's American Cup and was designed as an organizational tool for hosting an event. (Contact US Youth Soccer to receive a copy.)

Execution Manual
• Review entire manual
• Review check list
• Review T-shirt order form
• Review items on the CD located in the manual

• Logos/artwork received (make sure all formats work)
• Press release for your event
• T-Shirt Order Form
• PA Announcements
• Post Event Form
• Kohl's A-Team Information

• Review shipping details (to return program materials)
• Prepare questions for initial call with US Youth Soccer

First Phone Call
• Initial contact from US Youth Soccer

• Confirm event date 
• Confirm receipt of planning materials
• Confirm event contact information
• Confirm number of participants
• Confirm number of locations and fields
• Go through check list
• Discuss Kohl's American Cup Soccer Experience Vehicle layout
• Confirm shipping address
  • Will the shipping company need a lift gate
• Discuss materials being shipped to the host organization
• Discuss presence of secondary sponsors at the Kohl's American Cup
• Discuss security for event

12 Weeks before Event
• Soccer Experience Team Member will call the tournament director to touch base

• Determine the arrival of the Kohl's American Cup Soccer Experience Vehicle
• Determine time and date for pre-site visit
• Determine number of volunteers needed to run the Kohl's American Cup Soccer Experience Village.  Will have three inflatables that will need to be staffed for the duration of the tournament
  • If applicable, send US Youth Soccer the size and format for the program ad. (Full-page and on the back of the program)

Six Weeks before Event
• Return T-shirt Order Form US Youth Soccer
• Return Media Form to US Youth Soccer Communications

Two Weeks before Event
• Second phone call with US Youth Soccer to solidify event details/confirm event logistics

• Verify contact has been made with Kohl's American Cup tour manager
• Confirm tour manager responsibility
• Follow up on T-shirt order.

• Confirm shipments received from US Youth Soccer (verify all materials were received/not damaged) 

• Kohl's plastic merchandise bags for use as goodie bags at your event
• Kohl's American Cup premium item for each participant
  • Kohl's American Cup Magnetic Picture Frame
  • Kohl's American Cup Bag Tag
• Participation Certificates
• 10 - Kohl's gift cards valued at $25 each for use as awards/rewards at your tournament

 • US Youth Soccer will send out a press release about event to local media

Five Days before Event
• Soccer Experience Team Member will call the tournament director to touch base

• Confirm Kohl's Soccer Experience arrival date/time
• Review event set-up plan
• Discuss any questions
• Confirm volunteers have been secured for event 
• Discuss safety precautions
  • Soccer Experience Vehicle
  • Registration table and chairs
  • Inflatables
  • Banners
  • Tents
• Discuss safety precautions
• Status of even volunteers

Post Event (Due no later than 10 days after the event)
• Send the Kohl's American Cup Post Event Recap to US Youth Soccer.  Should include the following:

• Event photographs (digital or mail a photo CD)
• Provide feedback on the event
• Samples of any event collateral (medals, t-shirts, posters, programs, etc.)