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Employment Opportunities - Job Listing

Executive Director | New York State West Youth Soccer Association

Description:


Position Overview: The NYSWYSA is seeking a qualified Executive Director to lead the organization into building and operating a premier soccer development program in western New York State.

The NYSWYSA has over 260 clubs, 4, 600 coaches, and 60,000 players participating in the association on an annual basis. The NYSWYSA, with an annual budget of over $1.28 million, currently employs full and part time Coaches and Office staff.

With its State Office located in Corning, NY, the NYSWYSA offers various player and coach development programs, club insurance coverage, player registration, miscellaneous parent and player education programs, an Olympic Development Program (ODP) for girls and boys, and the TOPSoccer Program, the outreach program for soccer for children with mental and physical disabilities.  The NYSWYSA is affiliated with US Youth Soccer.
 

Existing Organization:

The NYSWYSA has an existing Office Staff, Coaching Staff and Board of Directors as follows:

Present Office Staff – Operates the existing office

  • Assistant Executive Director/Registrar
  • Bookkeeping and Accounting
  • Risk Management Assistant
     

Coaching Staff – Operates independently, but requires office support

  • Technical Director  (TD)
  • Assistant Technical Director
  • Director of Coaching Education
  • 72 ODP, Academy and Coaching Education  Coaches
     

Board of Directors (BOD) – Sets policy, approves membership applications, determines member services, approves the budget, establishes events, approves contracts and legal matters, all of which require office support

  • President
  • Executive Committee: President, First Vice President, Second Vice President and Adjudication Chair, Secretary, Treasurer, Appointed Board Member
  • Recreational Soccer Director
  • District Commissioners:  Binghamton, Buffalo, Rochester, Syracuse , Southern Tier, Twin Tiers (vacant)
  • Registrar and Database Manager
     

Other

  • TOPSoccer Administrator
  • State Youth Referee Administrator

 

Essential Job Functions:

Manage the NYSWYSA Office and all of its employees, the TD and staff coaches, and contract labor individuals: Direct authority for hiring, terminating, managing and supervising the staff of the NYSWYSA with approval of the Board of Directors. The Executive Director shall develop a staff of full time and part time employees who will be incorporated into present and future operations of the NYSWYSA. The Executive Director shall use an established appraisal system for the NYSWYSA personnel so that all can be evaluated on their performance and responsibilities on an annual basis.

Develop and update the business plan annually in conjunction with the NYSWYSA Board of Directors: This plan should address any changes needed to address the growth of the game of soccer in the Western NY area. Long term capital investments in facilities and strategic objectives should be contained in the business plan.

Administer and enforce policies established by the NYSWYSA Board of Directors: The general rules for the Association should be used to guide day to day operations and ensuring NYSWYSA is operating according to its prescribed mission, vision and values along with all guidelines and policies of US Youth Soccer.

Administer Association finances: The Executive Director will be responsible for all operational payments on behalf of the Association. The Executive Director will work with Finance Committee to develop and execute an annual budget in accordance with NYSWYSA financial policies.  The Executive Director will be charged with presenting the first draft of the proposed annual budget to the BOD for its review and make modifications as required.  The Executive Director will produce a financial report to the Board of Directors monthly, and request a financial audit annually by an independent, qualified accounting firm. The Association Treasurer will chair the Finance Committee and review the monthly financial report prior to the delivery to the Board of Directors.

Membership Development: The Executive Director will be responsible for the development of new clubs or leagues and expansion of the NYSWYSA.

Tournament Support: The Executive Director will be responsible for Housing and Logistics support for NYSWYSA teams participating in major US Youth Soccer tournaments. This is to include but not limited to President Cup and all levels of the National Championship Series.

Technology:  The Executive Director will be responsible for ensuring that all technology needs of the Association are met. This will include maintenance of the website, registration systems, tournament software and other applications that maybe needed to conduct Association business.

Program Delivery: The Executive Director will support the TD in delivering the programs that are defined for player and coach development.

Corporate Sponsorship and Public Relations: The Executive Director is responsible for the development of all marketing and Public Relations operations for the NYSWYSA. The Executive Director should identify grant programs and file appropriate applications.  The Executive Director will also be responsible for the development and execution of corporate sponsorships.

Serve as the main point of contact for all Local, Regional and National events/meetings: The Executive Director will serve as the primary contact for league officials with regard to matters in which assistance of the NYSWYSA is needed or required such as league meetings, etc.  Assist clubs and leagues with questions of discipline and risk management, and work with the Technical Director to resolve coach and/or player issues.  Coordinate any formal coach, player or referee disciplinary issues, which are handled through the NYSWYSA Adjudication Chairperson.  Establish ongoing action steps to remain in line with both league and club development.

Serve as the Main contact for all members: The Executive Director will be responsible to manage or deliver the services, which are determined by the Board of Directors of the Association, to its members.  This includes any infrastructure that may be needed to complete the delivery, which could include passes, rosters, insurance information, suggested policies and procedures, forms, registration, and whatever may be determined by the Board of Directors.

Special Events: The Executive Director agrees to assist or head up special events such as the NYSWYSA Annual General Meeting, the NYSWYSA Boards of Directors’ Annual Retreat (Planning Meeting) and other events as specifically requested by the Board of Directors.
 

Requirements:


 
  • A college degree, preferably in marketing, business administration or other business related studies, from an accredited four-year college or university is required of all applicants.
  • Five or more years experience in leading and managing a non-profit sports organization.
  • Five or more years experience managing staff and support personnel is required of all applicants.
  • Extensive computer hardware and software knowledge and some website experience.
  • Experience using financial management software preferred.
  • Five or more years experience in financial reporting for a non-profit organization.
  • Experience in strategic planning.
  • Prior professional work experience in customer/member service is preferred.
  • Must have the ability to organize and execute multiple projects, tasks, and responsibilities simultaneously.
  • Must be organized and possess excellent verbal, phone and written communication skills.
  • Applicants must be able to effectively and professionally resolve conflict.
  • Applicants must be able to work flexible hours including weekend events and be willing to travel as needed or directed by the NYSWYSA Board of Directors.
  • Applicants must be eligible to work within the United States without sponsorship.

 

Contact Information: employment@nyswysa.org
Send resumes in Word or PDF format along with two references to "Search Committee"

Salary: Based on experience and education

Reports to the NYSWYSA Board of Directors

Apply Now if you are interested!

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