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Program Manager - Regional Presidents Cup

Description

Summary:
The US Youth Soccer Presidents Cup is one of the signature events of US Youth Soccer. Each of our four Regions hosts a Presidents Cup event, which includes a large number of teams in 14 age/gender groups. Regional events are generally held the second or third week of June. Regional championship teams come together to determine a National Champion in early July.
 
Posted Date:
10/18/2022
 
Job Location:
 
Position Type:
Part-Time
 
Contact Name:
Yvette Saenz
 
Contact Email:
ysaenz@usyouthsoccer.org
 
Description:

 

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Program Manager - Regional Presidents Cup

Scope

The US Youth Soccer Presidents Cup is one of the signature events of US Youth Soccer.  Each of our four Regions hosts a Presidents Cup event, which includes a large number of teams in 14 age/gender groups.  Regional events are generally held the second or third week of June.  Regional championship teams come together to determine a National Champion in early July.

The Regional Presidents Cup Program Manager will be responsible for all aspects of running the Regional competition, including seamlessly coordinating with US Youth Soccer staff, managing game day operations, working closely with the Local Organizing Committee (if applicable), competition volunteers, as well as planning, budgeting and administration of the event.  Additional duties include coordination of the 14 teams advancing to the National competition and representing the Region in the Presidents Cup Management Group (PCMG), which recommends appropriate changes to the format and operation of the competition and/or policy to US Youth Soccer.

This is a part-time position that will report to the US Youth Soccer Presidents Cup National Program Manager, or their designee.  The time commitments are as follows:

Function

When

Location

Number of Days

National Workshop

January

Various

Up to 4 days

Venue Visit (when necessary)

Various

Various

Up to 3 days

Regional Presidents Cup Competition

2nd week in June

Various

Up to 8 days

National Presidents Cup Competition

2nd week in July

Various

Up to 8 days

NPC Committee Meeting (when necessary)

October

Frisco TX

3 days

Organizing and Monitoring Competition

Yearly

Home

Est. 250 hrs.

 

Primary Duties & Responsibilities

  • Prepare an annual Regional Presidents Cup budget for review by the US Youth Soccer Director of Competition & Event Operations and/or National Presidents Cup Program Manager, with subsequent approval by the US Youth Soccer Board of Directors and National Council.
  • Monitor revenue and expense performance of current year competition.
  • Assist with constructing a Hosting Agreement with the Host Organization.
  • Advise US Youth Soccer Director of Competition & Event Operations and/or National Presidents Cup Program Manager of variances and remedies through timely reporting.

Pre-Competition Duties

  • Ensure that competition requirements (Hotels, Fields, Medical, Volunteers, Hospitality, Team Check-in, Credentials, Opening Ceremony, Awards Stage, Risk Management, etc.) are planned and coordinated with US Youth Soccer and the Local Organizing Committee, while ensuring that communication is ongoing.
  • Coordinate competition structure to ensure accurate reporting of state commitments, competition bracket draws, wildcard replacement process and invoicing of state fees.
  • Assist US Youth Soccer staff with updates to the Regional Presidents Cup website and development of game schedules.
  • Collaborate with US Youth Soccer staff to ensure that all team and player awards are sourced.
  • Ensure sufficient Referee coverage in conjunction with appropriate committee(s).

In-Competition Duties

  • Be physically present and participate fully at event setup including coordination of collateral placement (signage, tents, coolers, banners, flags, etc.), conflict resolution, etc.
  • Manage and lead daily tournament operations.
  • Coordinate the awards ceremony with Region/National dignitaries.
  • Collaborate with official US Youth Soccer vendors, sponsors and partners to ensure visibility and presence, as needed.
  • Coordinate the efforts of US Youth Soccer staff, the Local Organizing Committee and State Representatives.
  • Coordinate with Regional committee to determine disciplinary suspensions that may occur during the competition.
  • Manage schedule changes in the competition of inclement weather or other unforeseen conditions that affect play.
  • Recognize the efforts of Local Organizing Committee and volunteers working the competition whenever possible.

Post-Competition Duties

  • Review and recommend approval or denial of invoices received for game day operations to include, but not limited to, field use, equipment, medical, ancillary items (food, etc.) prior to submission to the US Youth Soccer Director of Cups, or designee, for payment by US Youth Soccer.

Additional Duties

  • Attend Regional Workshops/Planning Meetings to meet with State Representatives and Regional Leadership to provide updates, status and event reports.
  • Attend and participate as the Regional representative and team liaison at the National competition.
  • Attend a fall planning session, if held.
  • Perform venue site visits as required to ensure location/venue meets established competition requirements.

Experience & Qualifications

  • Lead by example and provide strong, focused leadership both externally and internally to the Regional committee and applicable Local Organizing Committees.
  • Excellent organizational skills with the ability to prioritize and handle multiple competition requirements.
  • Be the face of the competition and feel comfortable speaking in public or with print/television reporters, public officials or other dignitaries attending the competition.  
  • Prior experience with youth soccer tournaments or youth sports administration.
  • Familiarity with US Youth Soccer policies and rules.
  • Ability to listen attentively to criticism and/or complaints from players, coaches and parents and de-escalate these situations, as necessary.
  • Possess excellent communication skills (both written and oral) and familiarity with Word, Excel and proper e-mail use.
  • Working knowledge of building and monitoring budgets up to $250,000.
  • Demonstrated initiative and the ability to work with considerable independence.

How to Apply

This is a part-time, exempt position.  Anyone interested in applying must send resume and cover letter to Yvette Saenz (ysaenz@usyouthsoccer.org). US Youth Soccer is a non-profit organization. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class.

 
 
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